RE-ADVERTISING - The Management Secretariat is looking for a service employee/administrative officer.

Do you want to help ensure the daily workday for the Minister, a management group, and other colleagues? Do you enjoy servicing in a fast-paced environment with high quality?

Then you are the one we need in the department's Management Secretariat.

Start date January 1, 2027, or as soon as possible by agreement.

About the position

The Management Secretariat is one of 4 departments in the ministry, which handles departmental tasks in the areas of housing, client role, building authority, infrastructure, outer districts, and emergency preparedness. The department has about 50 employees. The Management Secretariat consists of 7 employees and functions as a staff function.

The department's tasks include, among other things, coordination and processing of inquiries to the ministry and to the Minister, handling of cases to and from the Government and the Parliament, mail, hearings, translations, quality assurance, archiving, as well as project management and development tasks. In addition, planning and execution of workshops, presentations, and on-the-job training regarding internal instructions, guidelines, work procedures, and manuals, e.g., regarding case processing, procurement, service, other internal activities, etc. The department is also responsible for the operation, coordination, and further development of the ministry's central IT systems and digital workflows, including user support, system administration, and implementation of new digital solutions.

We are looking for a service employee/office assistant who – in collaboration with the department's employees and the ministry's management – will contribute to servicing the Minister, management group, and other colleagues. The position involves close collaboration with employees in the department and across departments in the ministry.

Your tasks:

• Servicing the Minister and the Permanent Secretary
• Servicing the ministry's management and other employees
• Responsible for kitchen functions, including ordering and receiving goods, meeting catering, and cleaning up as well as picking up guests
• Refilling and calling for service of office machines and other inventory
• Purchasing office supplies
• Handling physical mail and quality assurance of incoming invoices
• Arranging internal activities

We expect that you have most of the following qualifications and competencies:

• Experience in a similar position and tasks serving top management
• Proficient in Greenlandic and Danish
• Knowledge of Greenlandic culture and society
• Well-developed sense of order, responsible, proactive, and initiative-taking
• Highly service-minded and approachable
• Engaged, stable, and can collaborate as well as work independently
• Adaptable, has a can-do attitude, and can adjust work in a hierarchical and politically governed organization
• Good at communicating
• Quick learner, but can also try things out and learn
• Shows flexibility, even in pressured situations

We offer:

• A job that is close to the political decision-making process.
• An informal working environment with short command lines and engaged colleagues who take pride in maintaining a high professional level.
• A changing work environment.
• Personal and professional development.

Further information

If you want to know more about the position, you are welcome to contact Department Head Aviâja Mørch Amondsen at phone number 34 52 52 or via email avma@nanoq.gl.

If you want further information about the Government of Greenland, you can read more on the Government's website www.naalakkersuisut.gl

Employment interviews are expected to be held continuously.

Salary and employment conditions

Salary - and employment conditions, including the right to relocation and moving expenses, in accordance with the agreement/collective agreement applicable at the time of commencement between the Government of Greenland and the relevant negotiating organization.

Housing

No staff housing is provided for the position. If an applicant already has staff housing through employment in the Government, the right to assigned staff housing is retained. The staff housing is linked to the employment relationship and must be vacated upon termination of the employment relationship.