Office Assistant

Do you have a handle on administration, finance, and structure – and are you motivated by making everyday life work for many people? Then you might be the administrative officer we are looking for in the Department for Children and Schools.

With us, you become an important part of the engine room behind the municipality's daycare services, schools, and leisure offerings. Your work helps ensure that the administrative processes run efficiently, allowing our professional areas to focus on what matters most – children's learning, development, and well-being.

The Administration for Children and Schools consists of a School Department, including the Counseling Center for Children and Youth (MISI), a Daycare Department, a Leisure and Culture Department, a Department for Development, Health Promotion, and Prevention, as well as the Staff. The Staff is responsible for finance, including financial models, accounting and budgeting, case presentations for political processing, project coordination, preparation of needs analyses, etc. The department supports all departments internally in the administration regarding administrative and budgetary tasks. As an office assistant in the administration, you will be part of the staff, where work is done across the entire administration.

The department consists of two employees in finance, four AC assistants, a student assistant, the visitation team for children and youth, and the chief of staff.

The position, which is a full-time position, reports to the chief of staff.

The content of the position:

We are looking for an office assistant to handle a number of tasks, including:

·Invoice coding

·Controlling of the department's budget expenditure

·Payment of quarterly grants to self-governing institutions

·Booking of travel tickets

·Archive

Ordering of goods and office maintenance

·Ad-hoc tasks across the administration

In addition, to assist in organizing and developing the administrative tasks in close collaboration with other employees and underlying units.

You will work independently, but you will also work closely with everyone in the administration. Therefore, it is important that you also have good collaboration and communication skills.

Expectations for applicants:

• Relevant professional education within HK/office
• Economic understanding
• In-depth knowledge of IT and Excel at the user level
• Knowledge of Ax/Prisme will be an advantage.

We also emphasize:

Personal competencies:

• Is stable, quality-conscious, and has an eye for detail.
• Is positive and eager to learn and develop.
• Works independently, responsibly, and service-oriented.
• Demonstrates flexibility regarding tasks and ongoing adjustments in workload distribution.
• Ability to work focused and structured in an occasionally hectic everyday life
• Is robust and shows initiative, surplus, and decisiveness.
• Actively contributes to continuously developing and improving our task resolution.
• Is good at collaborating widely
• Being bilingual in Greenlandic and Danish is an advantage, but not a requirement.

We offer:

A challenging job with opportunities to shape the content yourself and have significant independent responsibility in an organization in development and change. We emphasize a solid onboarding process for both the job and workplace, and strive to ensure a good collaborative climate with close managerial support as well as room for initiative and creativity.

Criminal and Child Certificate:

The position is covered by the law on the obligation to obtain criminal and child certificates. According to the law, employment can only begin once the municipality has received satisfactory criminal and child certificates. We would therefore like to point out that the start date can only be agreed upon once the municipality has received the child certificate from the National Police as well as the criminal certificate from the Police.

The child certificate is obtained by the municipality with the consent of the individual, while the criminal record is obtained by the individual from the police.

Salary and employment conditions:

Salary and employment conditions are in accordance with the applicable agreement between the Government of Greenland, according to the agreement/collective agreement in force at the time of appointment between the Government of Greenland and the relevant negotiating organization.

The employment will be subject to a 3-month probation period.

Housing:

No housing can be provided for the position.

Further information can be obtained from:

If the position interests you, you are welcome to contact us for further information about the position and associated tasks at:

Chief of Staff Charlotte Bech, phone +299 36 73 21 or email: ks45chbe@sermersooq.gl

Application:

Application marked with Job no. 666-26, and attached educational certificate and documentation for previous employment, etc. must be uploaded before the deadline expires.

How to apply:

Applications must be submitted electronically via the link at the bottom of this page, where you can attach your application and CV.