Office Manager for the College Administration's Shared Office

Do you want to help ensure that incoming students in Nuuk have a place to live during their education?

Now you have a unique opportunity to send your application for a rarely advertised position and secure the continuity of work in the College Administration's Joint Office.

The College Administration's Joint Office is an operational unit that takes care of the general administration and operation of dormitories and related tasks, as well as supporting students regarding dormitories and related tasks, in accordance with the legislation in the area. The office consists of an office manager, a deputy manager, 1 janitor, 3 dormitory inspectors, 2 financial consultants, 2 consultants, 2 cleaning assistants, 4 caretakers, 2 interns, and 1 college educator.

The office manager has daily responsibility for the management of 16 employees as well as periodically for interns.

The dormitories are used for the accommodation of students in vocational education, higher education, and certain preparatory study programs. This means that the College Administration's Joint Office is an extremely important player in Greenland's education level.

The College Administration's Joint Office has a large contact surface and many partners. Therefore, it is an exciting and independent job in an organization that handles very diverse tasks in collaboration with many different actors.

Your personal qualifications:

We are looking for a colleague who is professionally engaged and has the ability and desire to participate in collaborative teams that value development highly. We are looking for you who takes pride in delivering solid professional craftsmanship and approaches your tasks in a structured manner. Tasks that range widely from administration and operation to development.

We would like to see that:

• You have a relevant education, preferably in administration or social sciences, as well as several years of administrative experience.

• You have solid leadership experience and the ability to create a good and productive work environment while maintaining an overview in a busy and dynamic everyday life.

• You have a good understanding of the area of responsibility in a Greenlandic context and have experience working with complex, cross-cutting tasks.

• You have strong written and oral communication skills and can articulate complex topics clearly and precisely to both political decision-makers and professional partners.

• You have knowledge of Greenlandic conditions.

• You have language skills in Greenlandic, Danish, and English.

Specific tasks:

• Personnel management including hiring/firing

• Conducting care and sick leave conversations, including conducting MUS

• Vacation planning and coordination of working hours

• Development of policies within the College Administration's Joint Office area

• Finance and budget management based on the annual budget framework for the College Administration's Joint Office in the Finance Act

• Daily operations and ensuring approvals of accounting documents in IRIS

• Preparation of accounting instructions and inventory lists

• Preparation of contributions to Proposals for the Finance Act

• Managing cooperation agreements with external partners

• Preparation and maintenance of a strategic plan for the College Administration's Joint Office's operations and development

• Responsible for new acquisitions and purchases for dormitory rooms and apartments

• Ensuring good contact with and high satisfaction among internal and external customers

• Planning and distribution of the College Administration's Joint Office's tasks

• Organizing the intern's tasks

• Contributing to the implementation of legislation in the professional area

• Development of processes, including preparation of process descriptions and guidelines

The position offers autonomy, the opportunity for influence, freedom under responsibility, and diverse tasks, as well as good collegiality and sparring with the department head.

Salary and employment conditions

The position is currently salary-fixed corresponding to 36. The salary with fixed salary components and own contribution to pension in LR 36 amounts to DKK 57,531 monthly and DKK 690,372 annually as of April 1, 2026.

Salary and employment conditions, including the right to relocation and moving expenses, in accordance with the agreement/collective agreement applicable at the time of commencement between the Government of Greenland and the relevant negotiating organization.

The working hours are initially 40 hours weekly, and there is an obligation of availability of 320 hours annually, corresponding to 80 hours per quarter.

Housing

No staff housing is provided for the position. If an applicant already has staff housing through employment in the Self-Government, the right to assigned staff housing is retained. The staff housing is linked to the employment relationship and must be vacated upon termination of the employment relationship.

Information regarding the position can be obtained confidentially by contacting Department Head Ilannguaq K. Møller via email ilmo@nanoq.gl.