Executive Secretary with Experience in High-Level Coordination

SEARCH THIS POSITION Are you an experienced secretary ready to ensure a high level of daily service for the Management Secretariat in the busy daily life of the Permanent Secretary, the management group, and the Minister, accompany on official trips, contribute to public meetings, and step in during the absence of the minister's secretary?

We are looking for a secretary who, together with the department's employees and the management of the ministry, can help ensure the daily servicing of the management group, the permanent secretary, and the minister. If you have the ability to transform a busy everyday life with diverse tasks and are willing to help solve tasks in the Management Secretariat, then you are exactly the person we would like to have on our team as our new colleague.

The start date is April 1, 2026, or as soon as agreed upon.

About the position

The Management Secretariat is one of 4 departments in the ministry, which handles departmental tasks within the areas of housing, client role, building authority, infrastructure, and outer districts. The ministry has approximately 45 employees. The Management Secretariat consists of 8 employees and functions as a staff unit.

The department's tasks include, among other things, coordinating and processing inquiries to the ministry and to the Naalakkersuisut, handling cases to and from the Naalakkersuisut and Inatsisartut, mail, hearings, translations, quality assurance, archiving, as well as project management and development tasks. Additionally, it involves planning and conducting workshops, presentations, and peer training on internal instructions, guidelines, work procedures, and manuals, for example regarding case processing, procurement, service, other internal activities, etc. The department is also responsible for the operation, coordination, and further development of the ministry's central IT systems and digital workflows, including user support, system administration, and implementation of new digital solutions.

The executive secretary will be organizationally placed in the Management Secretariat and report to the Department Head.

Tasks

The tasks of the Executive Secretary are determined in collaboration with the Department Head and the Permanent Secretary, and may include:

• Assisting in ensuring that the management group, the Permanent Secretary, and the Minister receive the best possible service and support.
• Assisting in ensuring the agreement and calendar management for the management group, the Permanent Secretary, and the Minister.
• Planning and preparation of meetings and business trips for the management group, the Permanent Secretary, and the Minister, as well as other practical tasks.
• Secretarial tasks for the management group, the Permanent Secretary, and the Minister, e.g., document management, preparation of minutes and notes, etc.
• Preparation of meeting and travel materials for the Permanent Secretary and Minister.
• Ad hoc in the Management Secretariat, for example, accompanying on business trips and contributing to citizen meetings, stepping in during the absence of the minister's secretary, as well as minor translations and quality assurance.

We expect

Your educational background is not crucial, although we assume that you have a higher education degree. We also expect;

• That you have solid experience in coordination, can maintain an overview, and keep many balls in the air at once.
• That you have experience in political work and serving the top administrative management, preferably as a ministerial secretary.
• That you have good written and communication skills.
• That you are fluent in Greenlandic and Danish in writing and speech, and preferably English at a general level.
• That you are approachable, have good collaboration skills, and are diplomatic.
• That you are adaptable, have drive, and can adjust to working in a hierarchical and politically governed organization.
• That you have knowledge of Greenlandic culture and society.
• That you are structured, responsible, proactive, and resourceful.
• That you are committed, stable, and can collaborate as well as work independently.
• That you are quick to learn.
• That you enjoy working under pressure and demonstrate flexibility even in stressful situations.

It will also be an advantage if you have a solid knowledge of various IT tools, including cBrain F2 and Microsoft 365.

It should be noted that this is a position with many diverse tasks and a broad area of responsibility. Evening and weekend work, as well as work under time pressure, is expected. This is especially true during the Inatsisartut sessions.

We offer:

• A job that is close to the political decision-making process.
• An informal work environment with short command paths and engaged colleagues who take pride in maintaining a high professional standard.
• A changing work environment.
• Personal and professional development.

Salary and employment conditions, including the right to relocation and moving expenses, in accordance with the agreement/collective agreement in effect at the time of commencement between the Government of Greenland and the relevant negotiating organization.

Housing

No staff housing is provided for the position. If an applicant already has staff housing through employment in the Self-Government, the right to the assigned staff housing is retained. The staff housing is linked to the employment relationship and must be vacated upon the termination of the employment relationship.

Submit your application, CV, educational and course certificates, as well as other relevant documents by clicking "Send application."

We do not accept applications via email.